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Participation Regulations

SIMTOS2018 Exhibitor Regulations


SIMTOS2018 Participation Regulations

Article 1) Purpose

These Regulations aim to regulate booth space rental fees, booth allocation, construction and dismantlement of exhibit products, etc. regarding SIMTOS 2018 participation.

Article 2) Definition of a term

  1. "Participant" or "Exhibitor" refers to the company, organization, or institute which submits its application form and make payment of deposit for SIMTOS 2018 to the organizer.
  2. "Exhibition" refers to Seoul International Manufacturing Technology Show 2018 or SIMTOS 2018.
  3. "Organizer" refers to Korea Machine Tool Manufacturers' Association (KOMMA).

Article 3) Booth Allocation

  1. Each exhibitor shall be allocated at a certain hall by country.
  2. An exhibitor which has the highest scores under the standards as the date of application, the date of deposit/balance payment, and times of participation (1984-2016) chooses its location by score. For the move-in & out and other concerns, the organizer has the right to relocate exhibitors’ booth space or to alter the dimensions of the booth space.
  3. Exhibitors which do not complete both deposit and the 1st payment by the due date (referring Article 5) shall not be allocated in the venue

Article 4) Definition of Participation fees, Utility service charges, Deposit, Intermediate payment, Final Payment

  1. "Participation fees" mean the payment for both booth space rental fees and utility service charges (electricity, telephone, water drainage, compressed air, etc.).
  2. Deposit indicates 20% of booth space rental fees and the intermediate payment shall be paid in twice.
    1. The 1st payment indicates 20% of total space rental fees.
    2. The 2nd payment indicates 60% of total space rental fees.
    3. Final Payment indicates charges for utility services.

Article 5) Application, Payment of Booth space rental fees for exhibition

  1. Exhibitors must pay the deposit within 14 days from the day of applying for booth space online, which is considered as completion of application and contract on the date exhibitors pay the deposit.
  2. The 1st payment must be completed by July. 14th, 2017, The 2nd payment must be completed by Jan. 15th, 2018, and Final Payment must be paid by Mar. 14th, 2018.

Article 6) Unit Price of Booth space rental fees

  1. Unit price of booth space rental fees is settled by the date of deposit payment primarily.
  2. Discounts for unit price of booth space rental fees are limited to the members of Korea Machine Tool Manufacturers’ Association(KOMMA) whose business license number doesn’t correspond to those registered as a KOMMA member and the company doesn’t manufacture products in Korea but just sell imported products.
  3. After applying for booth space of SIMTOS 2018, Exhibitors must complete the payment of booth space rental fees by the due date stated on the invoice. If the payment is overdue, the unit price of space rental fees is applied to the unit price as the date of deposit payment.

Article 7) Construction and Dismantlement of Exhibit Products

Construction and Dismantlement of exhibit products should be done during the certain dates which the organizer informs exhibitors in advance

Article 8) Compensation for damage, pollution, loss and so on

An Exhibitor must compensate the organizer or KINTEX (Exhibition venue) for any damages or pollution of venue facilities such as by oil leaks based on the standard of organizer or KINTEX (Exhibition venue).

Article 9) Insurance, Security and Safety

  1. An exhibitor is liable for any accidents which are all potential damages of exhibit products as well as safety for contractors, staff, and visitors in their stands during the period of exhibition and move-in & out.
  2. The exhibitor shall take out insurance to cover itself against all potential damages of exhibits and subordinate equipment during the period of exhibition and move-in & move-out, under the exhibitor's need.

Article 10) Exhibits products and limit to sound system

  1. Exhibitors must display exhibit products listed on application form.
  2. The organizer can limit any exhibit products which is not corresponding to the show features and using sound system out of regulations.
  3. On-site sales of displayed exhibit products without permission and sound system disturbing neighboring exhibitors are strictly prohibited.

Article 11) Cancellation by the organizer

In the event that the exhibitor rejects to use all or any space contracted for or do not pay participation fees within a given period, the organizer can cancel their application and do not refund participation fees which is already paid.

Article 12) Cancellation and Penalty Fees

If the exhibitor cancels all or part of any space contracted for, the following penalty fees will be put upon the exhibitor to be paid to the organizer within 15 days of cancellation. Participation fees already paid shall be taken for the penalty fees. Should that the amount not be sufficient, the rest of penalty fees must be paid and any excess amount shall be returned.
  1. Cancellation for whole space no later than 8 days from booth allocation (Including weekend and holiday) : 40% of canceled booth space rental fees.
  2. Cancellation for whole space 7 days before the date of booth allocation, and after the allocation (Including weekend and holiday) : 100% of canceled booth space rental fees.
  3. Cancellation for partial space 7 days before booth allocation, and after the allocation (Including weekend and holiday) : 40% of canceled space rental fees.

Article 13) Compensation for Change of show Schedule

Should the exhibition be change the show period, reduced the size, or cancelled due to some unavoidable circumstances or national crisis, exhibitors shall not put in a claim for compensation.

Article 14) Supplement of Exhibitor Regulations

  1. The organizer can supplement with Exhibitor Regulations in case of need, and must announce these supplements to all exhibitors
  2. All exhibitors must abide by the regulations of KINTEX.

Article 15) Solution of conflict

If conflicts arise concerning the regulation between the organizer and exhibitors, the matter shall be solved according to the commercial arbitration rules made by the Korean Commercial Arbitration Board. Exhibitors cannot file a complaint against this Judgment by the Korean Commercial Arbitration Board. If a dispute arises regarding this article, it is interpreted in Korean prior to other languages.

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